Understanding Audio Visual Quotes | Free White Paper

If you're like most meeting planners, you're working within a strict budget. When you request quotes for the audiovisual services for your event, you want the quote to be clear, concise, and all inclusive. Unfortunately, all AV rental companies do not consider this fact when assembling customized quotes. For starters, you may not be completely clear on exactly what it is that you want or need for your particular event.

Additionally, you may not be aware of all the various options available to you, which is why it's important to get a customized quote from an AV service that will listen to your needs, recommend an appropriate audiovisual package, and present a quote which includes all expenses. An itemized quote is ideal, as it allows you to see the cost of each particular line item, allowing you to eliminate low priority items when budget constraints are an issue. Be open to suggestions for enhancements, but don't allow yourself to be pressured into renting more that you need or can use.

Asking a lot of pointed questions is one way to eliminate guesswork from any quote. Be sure to ask what kind of support is included, what kind of accommodations will be made if a piece of equipment doesn't work when delivered, and ask whether setup and teardown services are included. Be sure to ask what happens and how you will be charged if the event runs over time and equipment is needed longer than expected. Find out what brand names your quote includes and how new the equipment is. All these factors can contribute to your ability to make an informed decision about which service to hire.

If you want to partner with AV specialists who are committed to your total satisfaction, look no further than AVES. Our professional staff will spend the necessary time with you to ensure you understand your options as well as your quote, and our 24/7 tech support is included in every package. For more information, complete our online form or click here to submit an RFP. We look forward to working with you to fulfill all your event audiovisual needs.

If the facts and figures confuse you, contact an experienced, reputable company who is willing to work with you to ensure you understand and will assist you in reviewing those confusing bids. The professionals at AVES are committed to your total satisfaction, and will work with you to select a total cost package that meets your needs and your budget.