Getting the Information You Need from Audio Visual Quotes | Free White Paper

When price shopping for event technology, it's easy to become confused by the different formats used for AV quotes. When you contact a professional and reputable audiovisual company, you will be able to speak to a live person, not a computerized menu of canned questions. The most helpful and experienced AV rental company will assist you in designing a system to meet your specific event technology needs. For example, rider you're requesting quotes for an upcoming trade show that requires audiovisual services, you'll want to be very specific in defining your needs, in order to get an appropriate quote.

Don't be afraid to ask questions while collecting and evaluating quotes, as it will be important to determine what services and equipment are included with each quote. To be able to compare apples to apples, you'll want to create a checklist of what you require and ensure each item is included in each quote. Be sure to ask about technical support, a nonfunctional equipment guarantee, and alternative options. Ensure that setup and teardown services are included in the price of your customized quote.

Ideally, your AV partner should work with you from start to finish, beginning with an assessment of your needs and creation of a customized package. Through a dedicated Project Manager, AVES can work with you and your team at site visits and production meetings. Once your event technology plan is in place, your AV partner should go through your quote with you to ensure your complete understanding. On site technical support should be provided, as well as a replacement policy and service guarantee for any malfunctioning equipment. If you're planning a trade show, this can require a special kind of audiovisual setup, and this should be discussed thoroughly with your AV provider.

By selecting AVES as your AV specialist, you can breathe easy, knowing your AV needs are being met from start to finish. The AVES professionals are dedicated to your complete satisfaction and total success of your event. To discover how AVES can help with event technology or trade show audiovisual services for your upcoming event, click here to access our online contact form or submit an RFP today. You will be contacted shortly by an AVES highly trained account executive.

If the facts and figures confuse you, contact an experienced, reputable company who is willing to work with you to ensure you understand and will assist you in reviewing those confusing bids. The professionals at AVES are committed to your total satisfaction, and will work with you to select a total cost package that meets your needs and your budget.